Please refer to the AZHealth.gov for the latest information on the Covid-19 Guidelines from the state of Arizona. DATE: September 1, 2020 TO: THE RESIDENTS OF SUNLAND VILLAGE EAST FROM: THE SVE HOA BOARD OF DIRECTORS RE: CHANGE IN POOL OCCUPANCY LIMITS REOPENING OF SVE FITNESS CENTERS CHANGE IN POOL OCCUPANCY LIMITS Effective Tuesday, September 1, 2020 the occupancy loads for the pool areas have increased. The north pool area occupancy load is 22. Residents who use the lap pool for socializing must give way to residents who use the pool for swimming laps. The south pool area occupancy load is 15. Residents will still be limited to 60 minutes per use provided social distancing and protocol are maintained. The change will remain in effect until such time as the CDC, AZDH or AZ Governor Ducey’s office authorizes changes to the operations of swimming pool facilities. At this time SVE pool areas are for the sole use of SVE residents. They are not open to guests and visiting family members of residents in SVE. REOPENING OF SVE FITNESS CENTERS In order to reopen the SVE fitness centers and keep them open, the board has made some necessary changes to the fitness centers equipment and operational protocol that will go into effect starting Tuesday, September 1, 2020. The changes will remain in effect until such time as the CDC, AZDH or AZ Governor Ducey’s office authorizes changes to the operational protocol of fitness centers. SVE Fitness Centers and equipment are for the sole use of SVE residents. At this time fitness centers are not open to guests and visiting family members of residents in SVE. Per the CDC and AZDH the following changes are: Reduced Hours of Operation • SVE Fitness Centers will be open from 4:30/5:00 a.m. until 7 p.m. M-SU Occupancy Limits are based on 25% of the permitted fire code occupant load. South Fitness Center: Thirteen (13) residents at any given time.North Cardio Center: Three (3) people at any given time.North Weight Room: Two (2) people at any given time. Time Limits • Residents may visit the fitness center for no more than 60 minutes. • Residents should not occupy any single piece of equipment for more than 30 minutes. Social Distancing • RESIDENTS ARE REQUIRED to wear a mask/cloth face covering while at the fitness facilities. If unable to wear a mask/cloth face covering, you should not participate in activities conducted in the SVE fitness centers. • Residents shall avoid close contact and stay more than 6 feet away from others. Equipment • Residents are responsible for wiping equipment/weights down with the disinfectant and/or sanitizer BEFORE AND AFTER EACH USE (grab bars, seats, handles, hand weights, etc.) Do not use hand wipes or disinfectants on exercise monitors or TVs. • Some fitness equipment has been relocated or caution taped off in compliance with CDC and AZDH social distancing guidelines. Please do not move equipment or remove caution tape. • Storage bins will not be available for use. Additional details on the proper strategies and protocols as provided for by the CDC and AZHD may be found at the entrance of each SVE fitness facility. This Board does not make any of the decisions mentioned above lightly. These actions are being taken to protect the health and welfare of the residents of this community. We will continue to keep residents informed of all relevant developments and how they affect association operations. It is also incumbent upon residents to take this situation seriously and do their part to minimize the spread of this virus. Thank you for your cooperation and understanding. Stay safe and healthy. ~~~~~~~~~ DATE: August 28, 2020 TO: THE RESIDENTS OF SUNLAND VILLAGE EAST FROM: THE SVE HOA BOARD OF DIRECTORS RE: REOPENING OF SVE FITNESS CENTERS Pursuant to information received from the Arizona Department of Health Services, the SVE HOA Board of Directors is pleased to announce that the SVE HOA fitness centers are scheduled to reopen Tuesday, September 1, 2020. Hours will be 4:30 a.m. – 7:00 p.m. daily. In order to reopen, a lengthy application/attestation was required to be filed with the AZDHS and that entity is now ordering the following guidelines be adhered to in order to reopen and remain open: • Reduction in numbers utilizing the facilities at any one time • Wearing of masks • Hand washing and use of hand sanitizer • Physical Distancing • Symptom screening • Ventilation • Enhanced Cleaning Protocols Additionally, the SVE HOA Board has affirmed the policy that nonresidents are not allowed to use any SVE facilities/amenities. This includes family members visiting SVE residents. All the above guidelines were put into place during the first reopening and emphasis on them is again spelled out clearly on new signage listing these required items. Residents using the SVE fitness centers must comply with the listed requirements. Adhering to the specific guidelines set out by AZDHS is essential to our being able to keep SVE’s fitness centers open. The safety and well-being of SVE residents is of primary concern to the SVE HOA Board of Directors and the administrative staff. Thank you to SVE residents who have respectfully complied with necessary requirements, and the inevitable changes in those requirements, over the past several months that we’ve all been dealing with the coronavirus. ~~~~~~ DATE: August 24, 2020 TO: Residents of Sunland Village East FROM: The SVE HOA Board of Directors This is to notify the residents of Sunland Village East that the application/attestation requesting the reopening of the fitness centers at SVE has been completed and forwarded to the Arizona Department of Health Services as well as the Arizona Governor’s Office. The SVE office has received notification of receipt of that document and has been notified by AZDHS that the Board should expect a response within ten (10) business days. Whether that response will approve reopening SVE’s fitness centers, request additional information, or deny the application is unknown at this time. The application process required a voluminous amount of information regarding a description of our community, proposed implementation of CDC and Arizona guidelines, signage, hours open, number of residents, amount of known Covid-19 cases in our community, number of residents to be allowed in the fitness centers at any one time, wearing of masks, cleaning protocols, etc. Recent published articles regarding both approvals and denials of applications to reopen fitness centers have confirmed our assumption that AZDHS is initially focusing on for-profit gyms and fitness centers, large and small. This makes sense in order to allow such businesses to reopen first so they have an opportunity to regain financial stability, if possible. Sometime after that will come review of fitness center applications in communities similar to ours. We will continue to monitor this issue and will notify the community as to any response received from the Arizona Department of Health Services regarding the application. We are hopeful that such response will lead to our being able to reopen SVE’s fitness centers for the benefit of the residents. DATE: July 21, 2020 TO: THE RESIDENTS OF SUNLAND VILLAGE EAST FROM: THE SVE HOA BOARD OF DIRECTORS SUBJECT: REOPENING INDOOR AMENITIES UPDATE All association staff members have taken the Covid 19 test. As negative test results come in, staff members will be cleared to return to work and can resume their normal work schedule. Some staff test results have come in. As a result, the following clubs/groups/activities will be reopening on Wednesday, July 22, 2020: Arts and crafts • Woodcarvers – meets every Tuesday and Thursday from 1 – 4 p.m. • Painting class – meets every Wednesday from 9:30 a.m. - noon Billiards • Monday thru Friday from 7 a.m. – 4 p.m. bring your own cue stick Computer Lab • Schedule posted on the computer lab door. Ceramics • Monday thru Friday from 7 a.m. – 4 p.m. Fiber Arts • Oakwood room – Meets every Monday & Wednesday 12:15 – 3 p.m. • Rosewood room – every Monday thru Friday 7 a.m. – 4 p.m. • Long-Arm room – every Monday thru Friday 7 a.m. – 4 p.m. Lapidary – Every Monday, Tuesday, Thursday 8:30 – 11:30 a.m. Library – Every Monday thru Friday 10 a.m. – 4 p.m. Woodshop – Every Monday, Wednesday and Friday from 9 a.m. – Noon Additional information and guidelines are posted on the SVE website and at the amenities listed above. If you have additional questions, please contact the Association office at 480-380-0106. Just a reminder, SVE facilities are for residents only. At this time the facilities are not open to non-resident guests. Any resident bringing guests into any open SVE facility will have their access device deactivated. Please do not open the association amenity gates/doors to strangers. ~~ DATE: July 17, 2020 TO: THE RESIDENTS OF SUNLAND VILLAGE EAST FROM: THE SVE HOA BOARD OF DIRECTORS SUBJECT: REOPENING POOLS AND ASSOCIATION STAFF UPDATES The north and south pool complexes will reopen on Saturday, July 18, 2020. Pool hours are 4:30 a.m. – 9 p.m. daily. Please adhere to guidelines as posted at all pool gate entrances. The office will reopen on Monday, July 20th. Walk-in hours are 8:00 a.m. – 11 a.m. Monday thru Friday. All phone calls and emails will be returned no later than the next business day. All association staff members have taken the Covid 19 test. As negative test results come in, staff members will be cleared to return to work. Just a reminder, SVE facilities are for residents only. At this time the facilities are not open to non-resident guests. Any resident bringing guests into any open SVE facility will have their access device deactivated. Please do not open the association amenity gates/doors to strangers. ~~ DATE: July 14, 2020 TO: THE RESIDENTS OF SUNLAND VILLAGE EAST FROM: THE SVE HOA BOARD OF DIRECTORS Late today, the administrative office and the HOA Board of Directors was informed that a member of the family of an SVE maintenance worker has tested positive for Covid-19. Following CDC guidelines, that worker was immediately required to self-quarantine and to obtain a Covid-19 test. In addition, we have asked the remaining maintenance staff to stay at home for the interim and obtain tests. Until we can get a better handle on the details of the information and in an abundance of caution for our community, both the north and south pools have been closed and will remain closed for at least the next several days. In addition, the office will be closed to residents. The office staff will answer phone calls and emails within a 24-hour business day. Finally, all indoor amenities which previously had been allowed to open are now closed. As always, our concern is for the wellbeing of the residents of Sunland Village East. We will continue to keep you informed as circumstances evolve. We will open the pools and other facilities when it is determined that is the responsible action. ~~ DATE: July 8, 2020 TO: Resident of Sunland Village East FROM: The SVE HOA Board of Directors As some of you may have heard, two incidents happened over this past weekend that need dissemination to the SVE community. Both have been dealt with by the administration. 1. On Sunday, July 5, 2020, five teenage boys used a resident’s fob to gain access to the south swimming pool. Not only did they spend at least a couple of hours there but they enticed a large black dog into the pool on more than one occasion. Upon learning of this incident, the pool was closed and a thorough cleaning process begun. The resident’s access fob has been turned off. Two primary reasons the community needs to have this information: A. Guests/nonresidents are absolutely forbidden from using any of the SVE amenities during this pandemic. (One of the boys is related to the resident/homeowner.) B. While the teens used an access fob to gain entrance, there have been reported incidents lately that SVE residents have been opening the gate to the pool even for people they don’t know. Please stop this practice. If someone wants to get into the pool area, their fob must be used. Not only does this preclude nonresidents from using the facilities, but it helps keep track of numbers of people at any one time and who is using the facilities. The use of this system also enabled the office to obtain the identity of the teens who used the pool against the rules. 2. While some technical maintenance was being performed on the fob access system, an error occurred which inadvertently allowed access to the fitness center. Despite the posted signs and numerous email announcements, some residents used their fobs to gain access. When the error was discovered, three residents were identified and the fobs of those three persons who used the fitness center against the rules have been deactivated. The Board appreciates all those who are self-monitoring at the pools. One reminder: the stated amount of time a resident can use the pool is one hour. A slight amount over that time is certainly understandable but lengthy overages simply close out other residents from using the pool. Our present circumstances are stressful for everyone and a little extra kindness and courtesy go a long way in keeping our community one we are pleased to be part of. DATE: July 1, 2020 TO: The Residents of Sunland Village East FROM: The SVE HOA Board of Directors As previously announced, the SVE HOA Board closed the fitness centers at SVE and adjusted numbers of people who can use the pools at any one time in order to comply with Governor Ducey’s Executive Order of June 29, 2020. Since that time, we have received several requests from fitness center members asking that we reconsider the closure. They cite the fact that fitness center users have been diligent in following the required guidelines regarding social distancing, wearing of masks, and cleaning equipment before and after use. In addition, the number of users has decreased markedly during the summer months. Because the members of the Board agree that the majority of fitness center users have complied with guidelines and requirements, the Board sought an opinion from its HOA attorney regarding whether there is latitude for HOA Boards such as ours to open fitness centers under our current circumstances. We have been informed that the Order absolutely does not allow individual Boards to make such decisions and there are specific penalties for any entity which fails to comply. The Executive Order also requires that when the Executive Order ends, and prior to any fitness club reopening, a document needs to be completed which outlines the specific measures that have been put in place to reopen responsibly. As the SVE HOA Board previously put guidelines and requirements in place which fitness club members have been following, this should not be difficult. We are awaiting the publication of the required forms from the Arizona Department of Health Services so they can be completed and submitted prior to the expiration of the Executive Order. The Board works diligently to respond to the concerns of residents in all aspects of life in our community and will continue to do so. If we obtain updated information which allows changes to the current status, we will move quickly to reopen. DATE: June 22, 2020 TO: The Residents of Sunland Village East FROM: The SVE HOA Board of Directors RE: Wearing of face coverings/nonmedical masks at SVE Since the initial shutdown of SVE amenities and facilities in mid-March, 2020, through the phased reopening to the present time, the wearing of non-medical face masks/coverings has been recommended and encouraged by the SVE HOA Board of Directors. This was done in conjunction with the guidelines set forth by Arizona Governor Ducey. Over the past several weeks, numbers of Covid-19 cases in Arizona have increased to the point that Governor Ducey has authorized counties, cities and towns in Arizona to adopt policies regarding face coverings based on individual circumstances. The Board has been informed that it is the HOA’s responsibility to follow the most stringent regulations whether federal, state, county, or city. The City of Mesa has issued a proclamation effective 8:00 a.m. on Monday, June 22 and the County of Maricopa issued its regulation effective as of 12:00 a.m. on June 20, 2020. Please visit the SVE website by going to http://www.svehoa.com/attachments.htm Please read these documents carefully. They very clearly lay out the specific requirements for anyone living in the City of Mesa and Maricopa County and are not burdensome. The regulations are very commonsense. If you are outside taking a walk or doing other outside exercise and you are able to maintain social distancing, it’s not necessary to wear a mask. It’s important to note, however, that when physical distancing is not possible, the wearing of face coverings is mandatory, not simply recommended or encouraged, but mandatory. The HOA does not intend to put its representatives in the position of calling authorities to issue citations or fines against its residents. We also do not want to be put in the position of having to shut down amenities again due to noncompliance. What we do intend to do is to encourage everyone to comply with the mandatory requirements for the everyone’s sake. You wear a mask out of respect for me. I wear a mask out of respect for you. No one wants to see a rise in coronavirus cases in our community and if we all work together in this simple way, we will cut down the chances of that happening. Thank you to all those who have been following all the recommendations throughout this unusual and challenging time. DATE: May 27, 2020 TO: THE RESIDENTS OF SUNLAND VILLAGE EAST FROM: Candace Masquelier, SVE HOA President Today, as I write this, we have reached a big milestone in the phased reopening of the facilities and amenities we enjoy here at SVE -- the opening of the pools and fitness centers. The first phase, on May 18, was the reopening of the sports courts for tennis, pickleball, bocce ball and shuffleboard as well as softball and horseshoes. For the most part, residents have followed the recommended guidelines and responsibly enjoyed being able to play once again. Now, with the additional opening of the pools, it’s great to be able to get outside and enjoy our sunny, though hot, weather. As mentioned in prior messages, signs listing the recommended guidelines were installed at the time of the reopening of the sports courts and now specific signs for the pools and fitness centers have also been installed. Further, the guidelines were posted on the SVE website. While each of these amenities has guidelines that apply just to that facility, there is an overarching set for all of them. These include: · Staying home when feeling ill. · Absolutely NO guests or visitors. No exceptions. · Social distancing must be maintained. · Wash hands frequently, when possible. · Use hand sanitizer when hand washing is not available. · Wearing of masks/face coverings is encouraged and recommended. · Utilize personally owned equipment and avoid touching anyone else’s. · Each person must understand that the decision to participate is that person’s responsibility alone; thus, participate at your own risk. Next, of course, will be the reopening of the indoor facilities that include groups like woodshop, fiber arts, ceramics, lapidary, the library, billiards, etc. As has been done with the sports courts, pools and fitness centers, we have been or soon will be in touch with the officers and/or frequent users of these amenities to develop specific guidelines regarding issues such as numbers of people in a specific meeting room at any one time in order to promote social distancing, proposed days and hours of operation, specific needs, etc., in order to be able to responsibly reopen. As time goes on, the HOA Board will review current practices and revise accordingly with the input of involved members of the community. If something isn’t working under the present guidelines, we are open to suggestions and alternative ways of proceeding forward. We have received a couple positive suggestions that we have acted upon and we appreciate the input. We need to remember that we are still operating under Governor Ducey’s Phase I Executive Order. Numbers of Covid-19 cases continue to rise in Arizona and specifically here in Maricopa County. Just because we’d like to wish this all away and put this experience behind us, the reality is that we are going to be living with the effects of this virus for the foreseeable future. You’re probably as tired as I am of hearing that “we’re all in this together” but the truth is that our individual behaviors do impact our friends, our neighbors and even people we don’t know but come in contact with. Many are following the recommended guidelines as they go about their daily lives, but many are not. We need to make responsible choices for our own health and wellbeing as well as the health and wellbeing of others. The choices we make matter. DATE: May 11, 2020 TO: RESIDENTS OF SUNLAND VILLAGE EAST HOA FROM: SVE HOA BOARD OF DIRECTORS REOPENING SVE FACILITIES/AMENITIES? Due to the concern for the wellbeing of the residents of SVE because of the increasing threat of the spread of Covid-19, the coronavirus, the SVE HOA Board of Directors ordered the shutdown of all facilities, amenities and events in our community for an initial period of eight weeks. Residents were urged to practice CDC guidelines, including: • increased hand washing, • social distancing, • staying home when feeling ill, • use of hand sanitizers, • cleaning and disinfecting frequently touched objects and surfaces, • not touching one’s face, and • covering one’s nose and mouth and sneezing or coughing into a tissue or sleeve. Most of our residents have taken these guidelines to heart and have adopted them for the safety and wellbeing of themselves and others. We as a Board have continued to monitor the decisions we made two months ago, have worked to keep our residents as safe as possible, and have participated in the distribution of nearly 2000 masks (thanks to the Sunland Stitchers and others). Through the administrative office, we have continued the supervision and maintenance needs of the community and have been working diligently with suppliers to obtain hand sanitizer, disinfectant wipes, increased cleaning supplies, etc. Further, we have reviewed the information coming to us via national, statewide, county-wide and local resources. We have also kept in touch with SVE residents through weekly informational articles as well as promoting and/or organizing events such as the outdoor quilt show and the musical happy hour performances. While our original shutdown was for a period of eight weeks, we all hoped that everything could be opened back up much sooner than that. We have been fortunate in that our SVE community has had only one confirmed case of coronavirus and that person has completed a lengthy quarantine and has thankfully recovered. The state of Arizona and Maricopa County, however, have had increasing numbers of new cases as well as deaths. As we come to the end of the eight weeks of shutdown of our facilities, we are faced with two opposing realities: the continued spread of the virus vs. the requests of our residents to begin reopening facilities. We have been in contact with the officers of the various outdoor sports in our community to devise over-all guidelines as well as specific guidelines for each sport. To that end, we have decided on the following: • If Governor Ducey allows a reopening of the state of Arizona on May 15, as he has indicated he likely will do, we will reopen ONLY the following OUTDOOR sports courts on May 18 under the specific guidelines agreed to by the various sports: tennis, pickleball, bocce ball, softball, horseshoes, and shuffleboard. • There will be absolutely NO guests allowed to play on any SVE sports courts for the immediate future. This includes children and grandchildren who visit residents. • Water fountains will be taped off with only bottle fillers usable. • Masks/face coverings will be encouraged and recommended. • Use of hand sanitizer and disinfectant wipes will be required and will initially be provided by the HOA. • Social distancing will be strictly adhered to and gatherings of players before and after play at any of the sports courts will not be allowed. • Each player is reminded that the choice of whether or not to participate is up to each individual and the risks of such action are completely the responsibility of that player; i.e., you play at your own risk. New signage will be installed at each of the outdoor sports courts listing basic guidelines for play. In addition, each sports club is responsible for disseminating agreed-upon specific guidelines for playing their particular sport. These guidelines are to be strictly adhered to by all players for the foreseeable future. The board will continue to monitor the situation throughout SVE and will make adjustments accordingly. The potential of shutting down once again is always a possibility. SWIMMNG POOLS Following a successful reopening of the sports courts, the next phase will be the safe reopening of the swimming pools/spas. While the HOA Board certainly understands the wishes of many who would like to enjoy the pools during the hot weather we’ve been experiencing, the logistics of making this work are daunting. Keeping social distancing by limiting numbers of persons in the pools at the same time is a challenge. We have been working diligently to formulate specific guidelines for the use of pools and spas and there will be further information soon, including a community survey. As with the sports courts, the pools/spas will be open ONLY for residents; absolutely NO guests, including children and grandchildren of residents. INDOOR FACILITIES It likely will be some time before indoor facilities will be reopened and then it will be on a very limited basis in order to provide the ability for social distancing. This includes the library, ceramics, arts and crafts, card rooms, fiber arts, billiards, etc. There likely will be no large gatherings of people indoors until late summer/early fall, at the earliest. FITNESS CENTERS Due to concerns about social distancing and keeping machines sanitized and cleaned in between uses, there is a great deal of work yet to be done in formulating guidelines for the fitness centers. Even large chains of fitness centers with unlimited resources are having difficulty in setting rules that work to meet new standards. We realize all of this information is a lot to digest and while many will agree with the path we’ve undertaken, some residents will not. Your continued patience is appreciated as we navigate our way through the divergent concerns of living in an at-risk community during a pandemic while also being responsive to those residents who wish to resume using at least some of our facilities and amenities. The success of reopening efforts is dependent on the cooperation of you, our residents. If the BOD finds that residents are not following guidelines and endangering themselves and others, additional closures and/or restrictions would be likely. Further updates and information will be sent out as they become available.