Club Membership, simplified
Spend less time running the list.
More time running the club.
One connected system handles dues, member status, access, directories, reminders, and officer records—then automatically keeps the club mailing list current and lets authorized people email the whole club.
- Annual or seasonal
- Stripe, cash, or check
- Individual or partner
Good morning, Membership Chair
Your club is up to date.
Jordan Miller renewedCouple membership · Stripe
ActivePayment receivedStatus, access, and records updated
One payment→ member status → site access → directory → mailing list → officer records
The volunteer tax
Club work should not feel like a second job.
Most clubs do not have a people problem. They have a disconnected-process problem.
Chasing renewals
Finding who paid, who forgot, and who needs another reminder.
Reconciling lists
Keeping spreadsheets, website roles, directories, and the club mailing list aligned by hand.
Answering repeats
Responding to “Did you get my check?” and “When do my dues expire?”
Handing off chaos
Transferring undocumented processes when new officers volunteer.
A simpler operating method
The C.L.U.B. method
Four ideas that replace scattered administration with one dependable membership flow.
Collect with less work
Accept online subscriptions or record cash and checks. Every payment creates an audit trail.
Let members self-serve
Members can check status, pay dues, manage billing, use the directory, and control email preferences.
Unify records, access, and email
Paid status automatically controls club access, the member directory, and mailing-list enrollment.
Broadcast with confidence
Anyone the officers authorize can publish a club update and email the entire current club list in one step.
Made for every seat at the table
Choose your role. See what gets easier.
01 / President
A club process that survives officer turnover.
See membership health at a glance, reduce dependence on one volunteer’s spreadsheet, and give the next board a documented system.
- Clear counts and configuration warnings
- Consistent access rules
- Exportable records for board reporting
02 / Treasurer
Every payment recorded the same way.
Online dues arrive through the club’s connected Stripe account, while cash and checks are recorded by an officer with the same membership result.
- Immutable payment history
- Cash, check, Stripe, and waived options
- CSV export for reconciliation
03 / Membership chair
Stop maintaining the same roster repeatedly.
Add or import members, create membership types, support partner memberships, and let membership status keep access, the directory, and the mailing list aligned.
- Automatic mailing-list adds and removals
- Annual or fixed-season memberships
- Automated renewal and expiration notices
04 / Club member
Stay informed without another hand-maintained list.
Members can see their standing, renew online, browse the directory, and receive club-wide updates from people the officers authorize.
- Automatic enrollment while membership is active
- Personal email preferences and unsubscribe controls
- Clear renewal and expiration dates
The guided tour
From setup to renewal in five steps.
Choose a step to see what the officer does—and what the system handles next.
Step 1
Set the club’s membership and communication rules.
Create membership types and prices, choose annual or seasonal billing, and decide which trusted people may publish updates to the whole club.
Step 2
Add members once. Update the mailing list automatically.
Import a prepared CSV or add individual members. When membership activates, the person is enrolled on the club list; when it deactivates, the person is removed.
Step 3
Collect online or record an offline payment.
Members can use Stripe checkout, while officers can record cash or checks. Both paths create the same dependable payment record.
Step 4
Grant the right access automatically.
Active dues promote the resident to Club Member. That role opens the member directory and other protected club features without manual permission changes.
Step 5
Keep renewals and expirations moving.
Members receive reminders before expiration. Stripe subscriptions update from payment events, while a daily safety check catches expired memberships.
The practical difference
Replace five maintenance jobs with one membership event.
Before
- Record the payment
- Update the spreadsheet
- Change website access
- Edit the directory
- Adjust the email list
- Schedule a reminder
With Club Membership
Record the payment once.
- Status and expiration update
- Access and directory align
- Payment history is preserved
- Renewal workflow continues
Built for real club operations
Useful on day one. Flexible as the club grows.
Club-owned Stripe connection
Each club connects its own account. Officers can also record cash and checks.
Types, partners, and seasons
Configure prices and rules instead of forcing every club into the same model.
Status-based permissions
Active members receive club access; expired members return to resident access.
Automatic lists and club-wide email
Membership changes keep the list current. Authorized publishers can email every subscribed member by publishing one club update.
Search, history, and exports
Officers can find members, review payments, and download CSV records.
Search club knowledge conversationally
When enabled, the community assistant can search published club posts.
Questions clubs usually ask
Clear answers before you commit.
The workflow is designed for volunteer-led organizations, not full-time membership departments.
Do members have to pay online?
No. Online Stripe payments and officer-recorded cash or checks lead to the same active membership status.
Can a club use different membership prices?
Yes. Officers can define membership types, individual and partner prices, and whether each type is currently available.
What happens when someone expires?
Expiration changes the person from Club Member access back to Resident access while preserving the payment history.
Can we import our existing member list?
Yes. The administration area includes a guided CSV import with preview and validation.
Do officers have to update the mailing list separately?
No. Activating a membership adds that person to the club’s member-post list, and deactivating the membership removes them. Members retain their own preference and unsubscribe controls.
Who can email the entire club?
Any active member the officers authorize to publish a club post can send an update. Publishing triggers the email broadcast to the current subscribed list, with test mode available before going live.
Does this replace WordPress?
No. It works inside the club’s WordPress site and connects membership status to the pages and features members already use.
See the connected toolkit
Ready to map this to your club?
Return to the overview to compare all eight tools—a club can implement as many as it deems necessary—or go directly to the single walkthrough request form.